Our HSE policy is unpackaged into a number of procedural manuals that enable our staff comply with safety standards in order to protect themselves and communities within which they work. These are presented in the following sections:

  • Health and Safety at Work

This policy statement enables our staff and associates ensure experience minimal health and safety risks at the work place. This policy also ensures that any person that comes in contact with our company whether in the Kampala office or in the field is protected from any health and safety risk.

  • In line with the general policy, all staff are made aware of any risky behavior that may endanger them and the people around them. Personal copies of this policy can be obtained from our Kampala office or the company website.
  • Definitions: Work place in this policy is defined as any place whether in the office or in the field and in meeting, either with stakeholders or with clients. Our legal obligations in relation to this policy lie within the Occupational health and Safety Act, 2006
  • Awareness: The Company through induction ensures that all information about this policy is disseminated to all consultants and associates.
  • All consultants are required to exercise due diligence to ensure that this legal obligations in relation to this policy are complied to.
  • Rwenzo-Green Associates as per requirement provides with its staff and associates:
    • Office space that is free of risk including limiting indoor air quality pollution by ensuring that the office is well aerated according to building standards;
    • Good housekeeping to ensure that all staff and clients that get in touch with the company are not exposed to public health risks as a result of poor hygiene, poor waste handling amongst others; and
    • All consultants are provided with instruction during the induction phase in order to empower with them with information that would enable them identify and report aspects that would endanger their health and safety
  • Relating to supporting documentation; this policy should be read in addition to the general HSE policy and health and safety information generated from risk assessment. In addition to this the policy on environment should be support this policy in order to cater air and noise issues.
  • Policy review: In order to ensure compliance, the company is committed to assessing compliance against legislation and standards. This helps ensure that the company continuously updates this policy.
  • The responsibility of implementation lies with management who ensure that give advice on day to day safety strategies and also ensure that all risks are integrated with contractual obligations of a specific assignment.
  • Control of Violence at Work Place

This policy statement enables our staff and associates minimize the health and safety risks as a result of violent acts.
As stipulated in the individual consultant’s contract, all persons engaging in the project are required to meet obligations regarding to zero tolerance to violence at work.

  • Work in this policy is defined as any place whether in the office or in the field and in meeting, either with stakeholders or with clients.
  • Any incident where an employee is abused, threatened or abused is referred to as a violent incident;
  • Violence is not only physical, any verbal insult threats that my lead to emotional shock, distress or other psychological challenges presents risk to the overall productivity of staff and has threatens our moral obligations as Rwenzo-Green Associates.
  • In line with national and international standards all employees will be required to undertake due diligence in order to ascertain that this obligations are being met by team members with the project manager of a specific project taking the lead.
  • Should any consultant feel that he or she is violated, he can inform management in writing, where Rwenzo-Green leadership will treat all information with a high degree of confidentiality.
  • Relating to supporting documentation; this policy should be read in addition to the general HSE policy and health and safety information generated from risk assessment and consultation with the client and stakeholders.
  • Policy review: In order to ensure compliance, the company is committed to assessing compliance against legislation and standards. This helps ensure that the company continuously updates this policy against the disciplinary measures that we implement. The review also strengthens are grievance management systems in order to ensure that all complaints are handled effectively. The grievance handling system also records grievances from community members.
  • The responsibility of implementation lies with management who ensure that give advice on day to day safety strategies and also ensure that all risks are integrated with contractual obligations of a specific assignment.
  • Discipline specific risks should be communicated with the project manager in order to ensure that resources are put aside to handle identified risk, its management and reporting to management.

We believe that if all these measures are integrated within the operational processes of the company and specific project management process, it likely that our company achieves its contractual obligations within specified scope, time, resources and quality.

  • Equal Opportunities Policy

We believe that in order for all our staff and associates are protected from health and safety risks, all should be given an equal opportunity to get information on related risks, and that mitigation measures take into vulnerable groups including the disabilities.
As stipulated in the individual consultant’s contract, all persons engaging in the project are required to meet obligations regarding to zero tolerance to violence at work.

  • Rwenzo-Green Associates has a zero tolerance against any form of discrimination include discrimination against sex, married, ethnicity and disability as they access health and safety information.
  • Any incident where an employee In line with national and international standards all employees will be required to undertake due diligence in order to ascertain that this obligations are being met by team members with the project manager of a specific project taking the lead.
  • Should any consultant feel that he or she is who feels discriminated against should inform management and necessary action will be taken;
  • Rwenzo-Green leadership will treat all information with a high degree of confidentiality.
  • Relating to supporting documentation; this policy should be read in addition to the general HSE policy and health and safety information generated from risk assessment and consultation with the client and stakeholders.
  • Policy review: In order to ensure compliance, the company is committed to assessing compliance against legislation and standards. This helps ensure that the company continuously updates this policy against statutory requirements.
  • The responsibility of implementation lies with management who ensure that give advice on day to day safety strategies and also ensure that all risks are integrated with contractual obligations of a specific assignment.

 

 

  • Alcohol and Drugs Policy Statement

This policy statement enables our staff and associates minimize the health and safety risks associated with the abuse of alcohol and drugs. As stipulated in the individual consultant’s contract, all persons engaging in the project are required to meet obligations regarding to zero tolerance towards substance abuse during work hours.

  • Work in this policy is defined as any place whether in the office or in the field and in meeting, either with stakeholders or with clients.
  • Consultants will be required to monitor each other to ensure that fellow team members in the event that evidence of alcohol and substance abuse is observed. For consultants’ safety the following should be followed:
    • Consumption of alcohol or drugs 8 hours before field visits is not allowed;
    • Consumption of alcohol during tea breaks and lunch breaks is not allowed;
    • Consumption of alcohol and non-prescriptive drugs is not allowed during working hours and;
    • Consumption of no prescriptive drugs is not allowed at all
  • Substance abuse not only affect the productivity of consultants but could also trigger violent events within the team or with communities that we engage with and therefore it is important that during field travels, consumption of alcohol is prohibited;
  • In line with national and international standards all employees will be required to undertake due diligence in order to ascertain that this obligations are being met by team members with the project manager of a specific project taking the lead.
  • Should a team member face difficulties as a result of substance abuse they should inform project management team in order to ensure that appropriate measures are undertaken
  • Relating to supporting documentation; this policy should be read in addition to the general HSE policy and health and safety information generated from risk assessment and consultation with the client and stakeholders.
  • Policy review: In order to ensure compliance, the company is committed to assessing compliance against legislation and standards.
  • The responsibility of implementation lies with management who ensure that give advice on day to day safety strategies and also ensure that all risks are integrated with contractual obligations of a specific assignment.
  • Discipline specific risks should be communicated with the project manager in order to ensure that resources are put aside to handle identified risk, its management and reporting to management.

 

  • Reporting of Injuries, Diseases and Dangerous Occurrences

This policy statement guides staff on reporting any injuries, diseases and dangerous occurrences for visitors and clients that may visit our work place. The policy ensures that such incidences are reported, recorded and investigated. Injuries related to staff and consultants are handled in the related policies discussed above.
Work in this policy is defined as any place whether in the office or in the field and in meeting, either with stakeholders or with clients. Travel from home to work is not included.

  • In line with national and international standards all employees will be required to undertake due diligence in order to ascertain that this obligations are being met by team members with the project manager of a specific project taking the lead to ensure that communities, visitors and other stakeholders that are affected are handled adequately.
  • The company already has a system of recording such accidents that is handled by a designated project assistant.
  • Relating to supporting documentation; this policy should be read in addition to the general HSE policy and health and safety information generated from risk assessment and consultation with the client and stakeholders.
  • Policy review: In order to ensure compliance, the company is committed to assessing compliance against legislation and standards.
  • The responsibility of implementation lies with management who ensure that give advice on day to day safety strategies and also ensure that all risks are integrated with contractual obligations of a specific assignment.
  • Discipline specific risks should be communicated with the project manager in order to ensure that resources are put aside to handle identified risk, its management and reporting to management.
  • Environmental Policy Statement

This policy statement ensures that our activities do not lead to air, land, water and noise pollution as well as negatively affecting the communities within the scope of a particular assignment.
Work in this policy is defined as any place whether in the office or in the field and in meeting, either with stakeholders or with clients. Some of the measures that should be followed include the following:

  • Prior field activities communities are sensitized about the methodologies of the consultants so that their fears relating resource contamination are allayed;
  • Traffic regulations are followed and as per national guidelines maximum speed in trading centers is 50 km/hr, in a conservation area 40 km/hr, maximum speed on murram roads is 60km/hr, on tarmac road it is 80km/hr.
  • Vehicles in the field should be serviced as per guidelines to ensure that emissions are minimized all service should be undertaken at a designated area in order to avoid land and water contamination from used oil
  • Data collection procedures should take into account sensitive noise receptors in order to manage nuisance issues related to a particular assignment;
  • All solid waste should not be thrown away indiscriminately within community areas and conservation areas as it increases public health risks;
  • In line with national and international standards all employees will be required to undertake due diligence in order to ascertain that this obligations are being met by team members with the project manager of a specific project taking the lead to ensure that communities, visitors and other stakeholders that are affected are handled adequately.
  • Relating to supporting documentation; this policy should be read in addition to the general HSE policy and health and safety information generated from risk assessment and consultation with the client and stakeholders.
  • Policy review: In order to ensure compliance, the company is committed to assessing compliance against legislation and standards.
  • The responsibility of implementation lies with management who ensure that give advice on day to day safety strategies and also ensure that all risks are integrated with contractual obligations of a specific assignment.
  • Discipline specific risks should be communicated with the project manager in order to ensure that resources are put aside to handle identified risk, its management and reporting to management.